Staffing Schedules (Step-by-Step)

Purpose: Ensure ratio compliance and staffing consistency.

Policy: Staff must follow assigned schedules.

Step-by-Step Procedures

1. Schedule creation

   • Director builds schedule based on enrollment + licensing ratios.

2. Distribute schedule

   • Post in staff area and/or send digitally by weekly deadline.

3. Staff confirms schedule

   • Staff reviews and reports conflicts within 24 hours.

4. Shift attendance expectations

   • Arrive on time, prepared, and in dress code.

   • Maintain ratio coverage at all times.

5. Absence reporting

   • Notify leadership as early as possible per call-out procedure.

   • Provide documentation if required.

6. Schedule changes

   • Only leadership can approve schedule adjustments.

Required Documentation: Weekly schedule + absence log