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Removal of child from classroom

Grounds for Removal

A child may be removed from the program for any of the following reasons:

1. Safety or Behavioral Concerns

  • The child displays repeated aggressive behavior that endangers others or staff.

  • The behavior persists despite documented interventions and parent collaboration.

  • The childā€™s needs cannot be met safely within the current classroom setting.

2. Family Non-Compliance

  • Continued disregard for policies in the Parent Handbook (e.g., pick-up/drop-off times, illness policy).

  • Inappropriate conduct toward staff, children, or other families.

3. Financial Delinquency

  • Tuition is more than 2 weeks past due without a signed payment plan.

  • Repeated failure to comply with financial agreements.

 

Procedure

Step 1: Documentation

  • All incidents or concerns must be documented in detail, including:

    • Date and description of the incident or issue.

    • Staff involved or witness statements.

    • Action taken or communication with the family.

  • Documentation should be stored in the child’s confidential file.

  • For behavioral concerns, include copies of:

    • Incident reports.

    • Behavioral intervention plans (if applicable).

    • Parent communication records.

 

Step 2: Family Notification and Intervention Plan

  • The Director will:

    • Notify the family in writing of the concern(s).

    • Schedule a face-to-face or virtual meeting within 3 business days.

    • Offer support plans (e.g., behavioral strategies, observation referrals, payment plans).

    • Set a timeline for improvement and next review date (typically 1ā€“2 weeks).

  • Provide written summary of meeting and expectations for improvement.

 

Step 3: Follow-Up and Final Review

  • After the agreed timeline, the Director will:

    • Review progress with staff and/or specialists (if applicable).

    • Schedule a follow-up meeting with the family.

  • If improvement is observed, document and continue monitoring.

  • If no improvement is made, the Director may proceed with dismissal.

 

Step 4: Formal Removal Process

If the decision is made to remove the child:

  • A formal removal letter will be issued, including:

    • Summary of efforts made to support the child/family.

    • Specific reasons for removal.

    • Final date of attendance (minimum 3 business days’ notice unless immediate risk is present).

    • Information on tuition balance and final invoice.

  • Copy of the letter will be stored in the childā€™s file.

  • Notify teaching staff discreetly and respectfully to plan transition.

 

Emergency Removal Protocol

In cases where a child presents immediate danger to themselves or others:

  • The Director has the authority to:

    • Contact the parent/guardian for same-day pick-up.

    • Temporarily suspend attendance pending review.

  • An emergency meeting will be scheduled within 24ā€“48 hours.

  • A temporary or permanent removal decision will follow the emergency meeting based on findings.

 

Communication Guidelines

  • All communication must be:

    • Professional and objective.

    • Documented in writing.

    • Shared confidentially and respectfully.

  • Staff should not discuss removal with other families or unauthorized staff.

 

Responsibilities

Role

Responsibilities

Director

Lead documentation, meetings, decisions, and family communications.

Teachers

Report concerns, complete incident reports, implement intervention plans.

Office Administrator

Track tuition payments, initiate reminders, and escalate to the Director.

 

Forms & Templates

  • Incident Report Form

  • Parent Communication Log

  • Behavior Support Plan (if applicable)

  • Formal Removal Letter Template

  • Emergency Removal Notice Template