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Overview of Compliance Checklist

1. Daily Director Compliance Checklist

Facility & Environment

  • ☐ Indoor play areas inspected and documented

  • ☐ Outdoor play areas inspected and documented

  • ☐ Classrooms clean, safe, and free of hazards

  • ☐ Temperature maintained between 65–82°F

  • ☐ Lighting adequate for supervision and activities

  • ☐ Ventilation adequate during cleaning and activities

Health & Safety

  • ☐ Attendance records completed and accurate

  • ☐ Staff-to-child ratios met at all times

  • ☐ Safe sleep practices followed (infant rooms checked)

  • ☐ Diapering/toileting areas stocked and sanitized

  • ☐ Handwashing procedures observed

  • ☐ Ill children excluded per policy

Food & Nutrition (if applicable)

  • ☐ Meals/snacks meet USDA MyPlate requirements

  • ☐ Food temperatures verified (cold ≤41°F / hot ≥135°F)

  • ☐ Food prep and storage areas clean and secure

Staff Oversight

  • ☐ Staff present, on time, and assigned appropriately

  • ☐ Substitute coverage arranged if needed

  • ☐ Staff interactions observed and appropriate

2. Weekly Director Operations Checklist

Documentation & Records

  • ☐ Fire drill completed (if scheduled) and logged

  • ☐ Transportation logs reviewed (if applicable)

  • ☐ Incident/accident reports reviewed and filed

  • ☐ Medication logs reviewed (if applicable)

Facility Maintenance

  • ☐ Fire hazards checked (vents, filters, equipment)

  • ☐ Electrical outlets and cords inspected

  • ☐ Cleaning schedules followed and verified

  • ☐ Pest activity monitored

Staff Management

  • ☐ Classroom observations conducted

  • ☐ Coaching or corrective feedback provided as needed

  • ☐ Training gaps identified

  • ☐ Staff schedules reviewed for compliance

Parent Communication

  • ☐ Parent concerns addressed

  • ☐ Notices and postings current

  • ☐ Upcoming events/field trips communicated

3. Monthly Director Licensing & Risk Checklist

Licensing & Compliance

  • ☐ Fire drill documentation complete and on file

  • ☐ Carbon monoxide detector tested (if required)

  • ☐ Emergency contact information reviewed

  • ☐ Enrollment records complete and signed

  • ☐ Discipline and expulsion policy acknowledgments verified

Health & Safety Systems

  • ☐ Safe sleep audit completed

  • ☐ Playground safety reviewed

  • ☐ Hazardous materials storage checked

  • ☐ Animal policy compliance verified (if applicable)

Staff Files

  • ☐ Background screening current

  • ☐ Training hours tracked and up to date

  • ☐ Personnel files complete

  • ☐ Ratios reviewed against enrollment

4. Enrollment & Family Compliance Checklist

  • ☐ Enrollment form completed and signed

  • ☐ Discipline & expulsion policies acknowledged

  • ☐ Emergency contacts on file

  • ☐ Immunization or exemption records current

  • ☐ Field trip permissions completed

  • ☐ Health care plans on file (if applicable)

5. New Staff Onboarding Checklist (Director Use)

Before First Day

  • ☐ Background screening cleared

  • ☐ Orientation scheduled

  • ☐ Staff handbook provided

  • ☐ Job description reviewed

First Week

  • ☐ Safety training completed

  • ☐ Child abuse reporting training completed

  • ☐ Ratio and supervision training completed

  • ☐ Emergency procedures reviewed

First 30 Days

  • ☐ Classroom observation completed

  • ☐ Coaching feedback provided

  • ☐ Training plan documented

6. Inspection Readiness Checklist (Licensing-Ready at All Times)

  • ☐ All required logs available (12 months minimum)

  • ☐ SOPs accessible to staff

  • ☐ Staff able to verbalize emergency procedures

  • ☐ Classrooms set up correctly

  • ☐ Outdoor area compliant and safe

  • ☐ Files organized and accessible