Toolbox Area

Item to Review

Recommended Frequency

1. Orientation Planning Module

New hire orientation completion checklist

Weekly (during onboarding)

Mentorship program assignment and tracking

Monthly

Staff handbook acknowledgment and expectations reviewed

Upon hire / Annual refresher

2. Classroom Immersion & Observation

Observation #1: Child & Teacher Interactions

Monthly per classroom

Observation #2: Activity Planning Reflection

Bi-monthly per teacher

Observation #3: Equipment & Program Use Analysis

Quarterly

3. Activity Planning & Schedule Design

Weekly lesson plans submitted and aligned with curriculum

Weekly

Activity Evaluation Checklist completion

Bi-monthly

Review of daily schedules and classroom flow

Monthly

4. Environment & Space Setup

Classroom Activity Area Checklist completed and updated

Monthly

Reflective Practice Tool discussions with teachers

Quarterly

5. Teacher Support & Problem Solving

Use of Teacher Problems Checklist for coaching

Monthly coaching meetings

Targeted support or referrals to PD based on identified challenges

As needed

6. Professional Development & Compliance

Staff training logs (CPR, licensing hours, health trainings)

Monthly

Review of continuing education goals and progress

Quarterly

7. Resource Management Tools

Classroom resource files maintained and organized

Quarterly

Community Resource Template updated

Twice per year

8. Licensing & Compliance

Staff and child files audit (health, emergency forms, clearances)

Monthly

Fire drills conducted and logged

Monthly

9. Tour & Integration Guidance

New hire tour checklist completed

First week of hire

Safety features and exit routes reviewed with all staff