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Missing Child Protocol

Purpose:

To ensure an immediate, organized, and effective response if a child cannot be located, prioritizing the child’s safety while maintaining licensing compliance.

What Is a “Missing Child”?

A child is considered missing when:

  • They cannot be visually accounted for during supervision, transition, or headcount, and

  • Their location is unknown after an immediate classroom check.

There is no waiting period. Action begins immediately.

Step 1: Immediate Classroom Response (First 1–2 Minutes)

When a child cannot be located:

  1. Stop all transitions immediately

    • No class moves.

    • No playground or hallway movement.

  2. Conduct a rapid headcount

    • Compare physical headcount to attendance roster.

    • Verify sign-in/sign-out accuracy.

  3. Check immediate surroundings

    • Classroom

    • Bathrooms

    • Nap areas

    • Closets, cubbies, reading corners

  4. Notify the Director or Designee immediately

    • Do not continue searching alone.

    • Do not leave remaining children unsupervised.

Step 2: Facility Lockdown & Coordinated Search (Minutes 2–5)

Once administration is notified:

  1. Director initiates Missing Child Alert

    • Announces internally (calm, controlled communication).

    • Assigns staff to specific search zones.

  2. Secure the facility

    • Lock exterior doors.

    • Stop all entries and exits.

    • Front desk monitors door access.

  3. Conduct a systematic search
    Assigned staff check:

    • All classrooms

    • Bathrooms

    • Hallways

    • Offices

    • Storage areas

    • Playgrounds

    • Parking areas (if applicable)

Step 3: Escalation (By Minute 10)

If the child is not located quickly:

  1. Call 911 immediately

    • Provide child’s name, age, description, clothing, and last known location.

  2. Notify the child’s parent or guardian

    • Director or designee only.

    • Remain factual and calm.

  3. Continue coordinated search

    • Follow instructions from emergency responders.

Step 4: When the Child Is Found

  1. Assess the child immediately

    • Check for injuries, distress, or medical needs.

    • Provide first aid if necessary.

  2. Notify administration and responders

    • Cancel emergency response only after confirmation.

  3. Reassure the child

    • Stay calm.

    • Do not place blame or ask leading questions.

Step 5: Documentation & Follow-Up

  1. Complete an Incident Report

    • Timeline of events

    • Staff involved

    • Areas searched

    • Outcome

  2. Licensing notification

    • Report according to state and local