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Coach Log

🗂️ 30-Day Onboarding Coach Log (with Core Procedures)

To be completed by the Onboarding Coach and reviewed weekly by the Director

New Hire Name: ___________________________________
Position: _________________________________________
Start Date: _______________________________________
Onboarding Coach: _________________________________

 

Week 1: Orientation & Health/Safety Procedures

📌 Focus: Basic hygiene & child care routines

  • ✅ Handwashing Procedure demonstrated (20 seconds, proper timing, child modeling)

  • ✅ Sanitizing Procedures practiced (tables, toys, bathrooms, daily logs)

  • ✅ Diaper Changing Procedures demonstrated (gloves, sanitizing, documentation, never leaving child unattended)

  • ✅ Reviewed Daily Health Inspections process for each child at arrival

  • ✅ Accident & Incident Reporting explained and observed

  • Notes/Comments: ____________________________________

Coach Signature: ___________ Date: ___________
Director Review: ☐ Complete ☐ Needs Follow-Up

 

Week 2: Child Care Practices & Positive Guidance

📌 Focus: Developmentally appropriate care & discipline

  • ✅ Toilet Training Procedures reviewed and practiced (family collaboration, positive reinforcement, independence)

  • ✅ Positive Guidance & Discipline Policy demonstrated (redirection, calm-down spaces, no shaming)

  • ✅ Parent Communication expectations reviewed (daily reports, positive feedback first)

  • ✅ Classroom safety: child counting & location tracking practiced

  • ✅ Allergy Awareness & Response reviewed (EpiPen, posted allergy lists)

  • Notes/Comments: ____________________________________

Coach Signature: ___________ Date: ___________
Director Review: ☐ Complete ☐ Needs Follow-Up

 

Week 3: Classroom Operations & Curriculum Support

📌 Focus: Structure, routines, and learning environment

  • ✅ Lesson plan development observed

  • ✅ Classroom daily schedule followed consistently

  • ✅ Outdoor play supervision & safety reviewed

  • ✅ Nap time supervision & sanitizing routines practiced

  • ✅ Daily cleaning & sanitizing logs completed correctly

  • ✅ Classroom supply order process explained

  • Notes/Comments: ____________________________________

Coach Signature: ___________ Date: ___________
Director Review: ☐ Complete ☐ Needs Follow-Up

 

Week 4: Professional Standards & Volunteer Engagement

📌 Focus: Independent practice, professionalism, community support

  • ✅ Demonstrated independent classroom leadership

  • ✅ Communication & Grievance Policy reviewed

  • ✅ Photography/Video Consent Policy followed

  • ✅ Technology and social media policy followed

  • ✅ Volunteer Engagement Procedures reviewed (background checks, supervision, roles)

  • ✅ Final review of professionalism, teamwork, and YIA values

  • ✅ Ready to assume independent responsibilities: ☐ Yes ☐ No

  • Recommendation: ☐ Transition complete ☐ Extend onboarding support

Coach Signature: ___________ Date: ___________
Director Final Approval: ____________________________

 

Director Notes/Follow-Up

 

✅ Reminder: This log becomes part of the employee’s personnel record and documents compliance with state licensing & Young Innovators’ standards.