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HR Assistant

We are looking for an HR assistant to undertake a variety of HR administrative duties. The HR assistant duties involve a wide range of support activities inside our HR department, from coordinating meetings to maintaining our employee database to posting job ads.

An important part of your role will be to act as the liaison between HR and employees, ensuring smooth communication and prompt resolution of requests and questions. You’ll assist in creating policies, processes and documents. HR assistant qualifications HR assistant skills we’re looking for include excellent organization ability, familiarity with HR software and strong communication skills. To be an ideal candidate for the human resources assistant position, you should hold an HR-related degree and have some experience in our industry. You should be able to work autonomously and remain calm under pressure. Following our training sessions, you’ll be able to assist HR managers in the whole recruitment lifecycle (e.g. onboarding new hires and candidate sourcing). Ultimately, you’ll ensure our HR department is organized and operates smoothly to attract, hire and retain our employees.

Responsibilities

  • Coordinate communication with candidates and schedule interviews
  • Conduct initial phone screening interview
  • Conduct orientation to newly hired employees (Pre- onboarding call to go over procedures)
  • Assist our recruiters to source candidates and update our database with day to day operations of the HR functions and duties
  • Post daily on Employee community platforms announcements, achievements and rewards. (Thinkific)
  • Provide clerical and administrative support to Human Resources executives
  • Compile and update employee records
  • Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc)
  • Coordinate HR projects (meetings, training, surveys etc) and take minutes
  • Coordinate quarterly 360 degree interviews (Survey Monkey)
  • Deal with employee requests regarding human resources issues, rules, and regulations
  • Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc)
  • Properly handle complaints and grievance procedures
  • Coordinate communication with candidates and schedule interviews

Requirements

  • Ability to work 9 to 5 EST
  • Proven experience as an HR assistant, staff assistant or relevant human resources/administrative position
  • Fast computer typing skills (MS Office, in particular)
  • Hands-on experience with an HRIS or HRMS
  • Basic knowledge of labor laws
  • Excellent organizational skills
  • Strong communications skills
  • Degree in Human Resources or related field