Enrollment Information SOP

Purpose

To ensure all required enrollment information is properly collected, documented, maintained, and available for review in compliance with Florida child care licensing regulations.

Scope

This SOP applies to all facility operators, directors, and administrative personnel responsible for enrolling children and maintaining enrollment records.

Regulatory Reference

Enrollment information requirements are established by the Florida Administrative Code and enforced by the Florida Department of Children and Families.

Procedure

Step 1: Collection of Enrollment Information

1. Enrollment information must be obtained from the child’s custodial parent or legal guardian prior to accepting a child into care.

2. Information must be documented on CF-FSP Form 5219, Child Care Application for Enrollment, or an equivalent form containing all required information as outlined by the Department.

3. CF-FSP Form 5219 may be obtained from the licensing authority or the Department’s child care website.

Step 2: Maintenance of Enrollment Records

1. All enrollment records must be:

   • Kept on file

   • Maintained as current

   • Available for review by the licensing authority at all times

Step 3: Authorization for Child Release

1. Enrollment documentation must include written permission authorizing the facility to release the child only to individuals approved by the custodial parent or legal guardian.

2. The following information must be documented for all authorized individuals:

   • Full name

   • Address

   • Phone number

Step 4: Required Parent/Guardian Acknowledgements

The facility must obtain signed statements from the custodial parent or legal guardian confirming receipt of the following:

1. Know Your Child Care Facility Brochure

   • CF/PI 175-24, or an approved equivalent provided by a local licensing agency

2. Disciplinary and Expulsion Policies

   • The facility’s written disciplinary and expulsion policies

3. Food and Nutrition Policies

   • Including food safety procedures and food allergen information

4. Influenza Virus Information

   • Provided annually during August and September

   • Includes causes, symptoms, and transmission

   • CF/PI 175-70, Influenza Virus: Guide to Parents

5. Distracted Adult / Vehicle Safety Information

   • Provided annually in April and September

   • Addresses the risk of children being left in vehicles

   • CF/PI 175-12 brochure

Step 5: Consent for Records Access

1. Enrollment information must include written parental or guardian consent authorizing child care personnel to access the child’s records as required for care, supervision, and regulatory compliance.

Compliance

Failure to collect, maintain, or properly document enrollment information may result in licensing violations. All enrollment records must be complete and accessible at all times for inspection.