New Hire Technology Onboarding Checklist

Purpose: Ensure all systems, platforms, and access points are set up before the employee’s first day.

Employee Information

Employee Name: __________________________
Position/Role: __________________________
Start Date: __________________________
Work Location/Classroom: __________________________

Payroll & HR Systems

☐ Add employee to Payroll
☐ Verify pay rate, pay schedule, and tax information
☐ Assign job title and department
☐ Confirm direct deposit setup (if applicable)

Curriculum & Learning Platforms

☐ Add employee to the Curriculum Platform
☐ Assign role-based access (Teacher, Assistant, Director)
☐ Enroll employee in required training modules
☐ Confirm login credentials and access tested

Parent Communication & Child Management

☐ Add employee to parent engagement software
☐ Assign classroom(s)
☐ Enable messaging and documentation permissions
☐ Verify access to child attendance, daily reports, and photos (as applicable)

Internal Community & Communication

☐ Add employee to Private Community Group
☐ Confirm access to announcements, resources, and discussions
☐ Share community guidelines and expectations

Facility Access & Security

☐ Add employee to Door Access System
☐ Assign appropriate access levels (classroom, building, time-based)
☐ Test access credentials (key fob, code, or app)
☐ Document access activation date

Technology & Account Verification

☐ Confirm employee can log into all assigned systems
☐ Provide temporary passwords and reset instructions
☐ Review data privacy and confidentiality expectations
☐ Troubleshoot and resolve access issues

Director Sign-Off

☐ All technology access completed and verified
☐ Employee cleared to begin work

Director Name: __________________________
Signature: __________________________
Date: __________________________